Welcome to the MWPAI Human Resources Employment Opportunities section. The following information will assist you in applying for open positions at MWPAI.

Human Resources is located at 1212 State St. (corner of State Street and Kirkland Street). Our hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. We can be contacted at (315) 797-0000, ext. 2108 or 2141, by fax at (315) 797-7509 or by email to hrjobs@mwpai.org.

Application and Selection Process

Human Resources coordinates employment searches for open positions at MWPAI via internal and external employment announcements.  Human Resources receive application information and an acknowledgement card is sent to each applicant.  Application material is then forwarded to the hiring department for review. Candidate interviewing and selection is made by the hiring department with assistance from the Human Resources Office.

The application materials required for each open position vary and are described in the body of the position announcement. Please include all required information for consideration.

MWPAI performs a thorough background check, reference check, degree verification (when applicable), and medical exam (for certain positions) on the selected candidate post-offer, pre-hire and complies with all relevant state and federal laws on non-discrimination.

An Equal Opportunity/Affirmation Action Employer – MWPAI will not discriminate against any employee or qualified applicant for employment because of race, color, creed, religion, sex (including pregnancy and equal pay), national origin, sexual orientation, gender identity, genetic information, veteran or military status, disability, age or any other protected status under applicable law

Residence Life Assistant Coordinator

Munson-Williams-Proctor Arts Institute is seeking to fill the position of Residence Life Assistant Coordinator (RLAC).  The RLAC is a 12-month, live-on position assigned to one of two residential areas that assist Student Life in the day-to-day administration of the residence hall(s) and also assists with Student Activities.  This position includes evening and weekend hours, as well as participation in the professional staff on-call rotation.  The RLAC directly supervises the Residence Assistants assigned to the residence hall(s), attends and leads meetings, upholds hall rules and regulations as outlined in the Student Handbook, responds/handles crisis management situations, performs departmental responsibilities, and assists with programming.  Please visit www.mwpai.org  for more information about the Institute, and www.mwpai.edu for more information about PrattMWP School of Art and Design.

Education and Experience:

Required:  Bachelor’s degree and previous experience as an RA or employment in Residence Life
Preferred:  Master Degree in Education, College Student Personnel Administration, Counseling or related field.

The successful candidate will possess strong interpersonal communication skills and the ability to interact with a diverse population, as well as demonstrated experience and skill related to program development and student development.

Furnished campus apartment with basic utilities, internet and cable and full meal plan when PrattMWP student dining is offered.

About MWPAI and PrattMWP:

Munson-Williams-Proctor Arts Institute (MWPAI) is an internationally prominent fine arts center serving diverse audiences through three program divisions - Museum of Art, School of Art and Design and Performing Arts.  The Institute was founded in 1919 and provides some 600 events annually with more than 180,000 patrons enjoying the many exhibitions, performances, art classes and family-oriented activities.

The Museum of Art is renowned for its art collection and Phillip Johnson designed building.  The School of Art and Design offers a large community arts education program in art and the nationally accredited college art program affiliated with Pratt Institute of Art and Design (PrattMWP). PrattMWP is accredited by the National Association of Schools of Art and Design, Middle States Association, and New York State Education Department. PrattMWP students spend the first two years of their bachelor of fine arts degree program at our campus in Utica, New York before they complete their studies at Pratt's main campus in Brooklyn.  MWPAI’s Performing Arts offers a wide-ranging, year-round programming of artistically excellent and divers arts and cinema presentations.  MWPAI is located in the heart of New York State, foothills of the Adirondack Mountains and centrally located with easy travel to Cooperstown, Albany, Syracuse and a few hours from Boston, NYC, Lake Placid and Montreal.  Please visit us at www.mwpai.org.

Application and Selection process:
Applications will be reviewed as received. 
Send a cover letter, resume, and three (3) professional references to: 

Jeanette R. Breish, Human Resources Director
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315) 797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org


Selected candidates will be required to successfully complete a post-offer criminal history background check.


Position Summary

The Accountant will be responsible for performing a wide range of accounting duties for the Institute by verifying, allocating, posting and reconciling accounts payable and/or receivables, producing error-free accounting reports and presenting results and analyzing financial information and summarizing financial status. Responsibilities include but are not limited to: reconciling account balances and bank statements, maintaining general ledger and preparing month-end and/ or fiscal year end close procedures, combining excellent analytical skills with a thorough knowledge of accounting principles to analyze financial reports and forecasts. The position also provides support to the Treasurer.


  1. Manage accounts payable – audit payment requests for accuracy, refer discrepancies back to originating department, document and monitor internal controls and follow Finance procedures. Notify staff of change to payment request or A/P check run calendars as needed. Print checks via A/P schedule (3x per month) or type manual checks as permitted by Treasurer or President.
  2. Prepare month-end journal entries and general ledger account analysis. Prepare various error-free spreadsheets and reports for variance analyses, account reconciliations, special projects, etc. as required.
  3. Reconcile monthly bank and general ledger accounts, verifying information, spotting and reporting errors or discrepancies to Treasurer.
  4. Auditing deposit transmittals – verify documentation, ensuring accuracy and account codes. Report errors or discrepancies to Treasurer (i.e. deposits not made in timely manner, improper backup documentation, continual mathematical errors on deposit transmittals, etc.)
  5. Accounting and reporting for Praxis Corp – prepare basic accounts and reports as required.
  6. Prepare financial reports for grant reporting as required by granting agency at appropriate times as required (grant submission, mid-point of grant period, grant conclusion for follow-up). Maintain calendar of dates to ensure compliance. Notify Treasurer of any discrepancies or late requests for information.
  7. Assist with annual budget preparation – prepare budget worksheets, both electronic and paper versions for distribution to department heads, verifying accuracy, troubleshoot for formula errors, ensure proper completion of electronic budget worksheets. Assist with compiling and analyzing budget data and preparing reports.
  8. Assist with preparing monthly financial statements – ensure accurate data entry, review for errors and notify Treasurer of any discrepancies or corrections required.
  9. Assist with annual close and external audit process – ensure all accounts payable expenses are entered or accrued per Finance procedure (especially those of a routine or recurring basis) , prepare reports or pull A/P vouchers or other financial documents for auditor review. Prepare various year end closing/adjusting entries, create spreadsheets, account reconciliations, auditor documentation.
  10. Prepare year-end 1099 forms and quarterly sales tax reports for on time reporting to appropriate governmental agency and distribution in accordance with regulations. Assist with preparation of 990 schedules.
  11. Provide back-up student accounting – keep current on student accounting procedures and software for student invoice generation, payments postings, billing discrepancies and resolution by appropriate department.
  12. Other duties as assigned

Highly detail-oriented and organized
Ability to meet deadlines and prioritize work accordingly being flexible as priorities change
Proven ability to work both independently and collaboratively with different levels of employees
Superior analytical and problem-solving skills
Familiarity with accounting software and programs
Thorough understanding of GAAP as well as ability to understand Institute financial policies, procedures and protocols. Ability to monitor and enforce compliance with company-wide Finance policies and procedures. Knowledge of accounting software.

Education and Experience
Bachelor’s degree in accounting
Associates’ degree in accounting with 3 to 5 years of relevant experience, preferably in non-profit accounting
Preferred – Consideration as Senior Accountant will be made for the successful candidate who has a Bachelor’s degree in accounting and 3 to 5 years of relevant experience.

The Accountant position is full time and receives and excellent benefits package including: health, dental, vision, group life, short term and long term disability insurances, vacation, sick and personal benefit time along with paid holidays. Participation in out TIAA-CREF retirement plan begins after one year of employment.

To apply send a cover letter, resume, and three (3) professional references to:
Jeanette R. Breish, Human Resources Director
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315) 797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org


Curator of 19th-Century American Art

Job Description
The Museum of Art, Munson-Williams Proctor Arts Institute (MWPAI) in Utica, New York, seeks a dynamic and imaginative Curator of 19th-century American Art who has a commitment to scholarship and public engagement.

The Curator, who will direct the development of the 19th-century art collection, will organize collection-based exhibitions with corresponding writing for all types of related publications. The Curator will contribute to the development of creative programming and strategies for visitor engagement related to the collection, and oversee incoming loan exhibitions and outgoing traveling exhibitions.

The position reports to the director and is a member of a collaborative senior leadership team. The work of the Curator will foster regional and national recognition of the collection and inspire museum visitors.

Responsibilities include:

  • Plan and execute exhibitions based on the permanent collection
  • Oversee the installation and related activities of incoming loan exhibitions
  • Develop exhibitions based on original research
  • Strategize for collections development; research and propose acquisitions and deaccessions; identify conservation needs and work with an outside conservation laboratory
  • Oversee and conduct research on the collection
  • Collaborate with registrarial staff on collection management
  • Collaborate with education staff to develop public programs and innovative interpretation for visitor engagement
  • Write and edit texts that appeal to a broad range of Museum visitors and appear in various Museum publications
  • Develop and implement approved departmental and curatorial project budgets
  • Present gallery talks, formal lectures, contribute to docent training, and represent the Museum to the public and press
  • Work with development staff on fundraising and grant writing; actively cultivate relationships with museum patrons and potential donors, sponsors, and collectors

Job Requirements:
The Curator will work closely and collaboratively with the Director, Curator of Modern and Contemporary Art, Museum education staff, and other leading staff members.

  • Master’s degree in art history or related humanities discipline is required. Ph.D. is preferred
  • Demonstrated expertise in 19th-century American painting; additional background in 19th-centry American decorative arts is preferred
  • Five years minimum of progressively responsible experience in an art museum or other appropriate arts institution, including exhibition development
  • Demonstrated scholarly achievement, including original research
  • Ability to plan, organize, and implement complex tasks with attention to detail, meet targeted goals, and work within strict deadlines
  • Ability to develop and maintain effective working relationships
  • Strong ability to communicate clearly and effectively, orally and in writing, with a variety of audiences

Chartered in 1919 and opened in 1936, MWPAI is named for its founding family. MWPAI has three divisions—Museum of Art, School of Art (including community classes and the PrattMWP program associated with Pratt Institute, Brooklyn), and Performing Arts. The Museum is one of only four in the U.S. associated with a nationally accredited art school.

The 19th-century American painting collection has great strengths in artists of the Hudson River School and is known for the original series of four allegorical paintings, The Voyage of Life, by Thomas Cole. The collection also features stellar paintings by John S. Copley, Gilbert Stuart, James and Raphael Peale, John F. Quidor, Frederic Church, Asher B. Durand, William Harnett, William Merritt Chase, Sanford Gifford, Childe Hassam, and many others. Regional scenes in the collection include works by Thomas Hicks, Tompkins H. Matteson, M.E.D. Brown, Alexander Wyant, Arthur F. Tait, Thomas Doughty, Louis R. Mignot, and others. The decorative arts collection is recognized for its objects by prominent cabinetmakers and silversmiths such as Anthony Quervelle, John Henry Belter, Herter Brothers, Daniel Pabst, Louis C. Tiffany, and Tiffany & Co.

To apply send a cover letter, resume, and three (3) professional references to:
Jeanette R. Breish, Human Resources Director
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315)797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org


Custodian (2 evening positions available)

Two regular full time positions available on 2nd shift (4 pm to 12:30 am) Tuesday through Saturday OR Monday through Friday.  Maintain cleanliness of assigned areas/buildings, perform snow shoveling in winter, and other duties as assigned. Previous operation of power equipment for floor/carpet care or custodial experience helpful. Ability to move, lift or carry heavy materials and climb ladders essential part of position.

Regular full time staff receive an excellent benefits package including health, dental, vision, group life, short term and long term disability and workers’ compensation insurances, vacation, sick and personal benefit time and paid holidays

Participation in our TIAA-CREF retirement plan begins after one year of service

Call for (315) 797-0000, extension 2242 for employment application
Send resume/cover letter to:

Human Resources
Munson-Williams-Proctor Arts Institute
310 Genesee Street
Utica, New York 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org