Welcome to the MWPAI Human Resources Employment Opportunities section. The following information will assist you in applying for open positions at MWPAI.

Human Resources is located at 1212 State St. (corner of State Street and Kirkland Street). Our hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. We can be contacted at (315) 797-0000, ext. 2108 or 2141, by fax at (315) 797-7509 or by email to hrjobs@mwpai.org.

Application and Selection Process

Human Resources coordinates employment searches for open positions at MWPAI via internal and external employment announcements.  Human Resources receive application information and an acknowledgement card is sent to each applicant.  Application material is then forwarded to the hiring department for review. Candidate interviewing and selection is made by the hiring department with assistance from the Human Resources Office.

The application materials required for each open position vary and are described in the body of the position announcement. Please include all required information for consideration.

MWPAI performs a thorough background check, reference check, degree verification (when applicable), and medical exam (for certain positions) on the selected candidate post-offer, pre-hire and complies with all relevant state and federal laws on non-discrimination.

An Equal Opportunity/Affirmation Action Employer – MWPAI will not discriminate against any employee or qualified applicant for employment because of race, color, creed, religion, sex (including pregnancy and equal pay), national origin, sexual orientation, gender identity, genetic information, veteran or military status, disability, age or any other protected status under applicable law.


Museum Educator for Docent and Tour Programs

MWPAI is seeking an energetic professional who possesses leadership skills, initiative, a collaborative nature, and is enthusiastic and results oriented. Candidate must have a passion for working with volunteers and with people of all ages and from diverse backgrounds. Candidate must work independently to manage the daily workings of the Museum docent program and tour scheduling, and work collaboratively with the Museum Education team and other professionals on the development of other Museum based educational opportunities. Responsibilities include:

  • Manage docent program, including meetings, exhibition orientation, tour preparation, tour scheduling, and continuing education. Assist Museum Education Director and Docent Trainer in docent recruitment, selection, training, and evaluation.
  • Through independent research and work with the Museum Education Director and curators, identify guest speakers and off-campus resources to provide Museum docents initial and continuing education with gallery talks, art history lectures, and museum interpretation methods. Maintain the docent website as a resource.
  • Referencing current museum pedagogy, prepare traditional and digital interpretive and educational materials to develop interpretation of the Museum collection and exhibitions, using interactive methods to engage visitors and tour groups of all ages from pre-K to adult. Conduct tours as needed.
  • Maintain Museum Education database for docent and tour scheduling and reports.
  • Manage docent program budget.
  • Assist Museum Education staff in the development and implementation of Museum programs and tours for school and community groups.
  • Assist with school and community outreach programming.
  • Participate in Art Alive! Family Day and First Friday program planning and implementation.

Qualified candidates will have a BA/BS degree or higher in Art History, Museum Studies, Education, Art Education or related field and proven problem-solving and planning capabilities with experience in education, art, or museum work. Demonstrated ability to supervise and mentor volunteers and provide immediate feedback to improve performance in order to support the visitor experience. Candidates must possess outstanding oral and written communication skills, visitor service skills, and Microsoft Office suite, spreadsheet, and database proficiency.

Full-time position, 35 hours per week with some evening or weekend hours depending upon events and exhibitions. Regular full time staff receive an excellent benefits package including health, dental, vision, group life, short term and long term disability and workers’ compensation insurances, vacation, sick and personal benefit time and paid holidays.Participation in our TIAA-CREF retirement plan begins after one year of service.

Chartered in 1919 and opened in 1936, MWPAI is named for its founding family. MWPAI has three divisions—Museum of Art, School of Art (including community classes and the PrattMWP program associated with Pratt Institute, Brooklyn), and Performing Arts. The Museum is one of only four in the U.S. associated with a nationally accredited art school.

To Apply:
Send cover letter, resume and contact information for three professional references to:
Jeanette R. Breish, Human Resources Director
Munson-Williams-Proctor Arts Institute
310 Genesee Street, Utica, NY 13502
Fax: (315) 797-7509 ext. 2108 inquiries
Email: hrjobs@mwpai.org

EOE


Custodian (Regular part time, evening shift)

Regular part time position available on 2nd shift (4 pm to 9 pm) Monday through Friday. Maintain cleanliness of assigned areas/buildings, perform snow shoveling in winter, and other duties as assigned. Previous operation of power equipment for floor/carpet care or custodial experience helpful. Ability to move, lift or carry heavy materials and climb ladders essential part of position.

Regular part time staff receive an excellent benefits package including group life, short term and long term disability and workers’ compensation insurances, vacation, sick and personal benefit time and paid holidays. Participation in our TIAA-CREF retirement plan begins after one year of service.

Call 315-797-0000, ext. 2242 to request an application or send cover letter/resume to:

Human Resources
Custodial Search
Munson-Williams-Proctor Arts Institute
310 Genesee Street, Utica, NY 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Supervisor of Maintenance and Grounds

Summary: Reporting to the Director of Facilities and Security, the Supervisor of Maintenance and Grounds is responsible for the assignment and supervision of the maintenance and grounds employees in maintaining the cleanliness and sanitation of buildings and public areas, meeting spaces, offices, classrooms, student cafeteria, Terrace Café, and student dorms, etc. as well as building entrances and Institute grounds.

Accountabilities:

  1. Supervise and schedule all custodial and grounds work for multiple shifts, working with Maintenance Group Leaders to ensure public areas, offices, classrooms, bathrooms, student cafeteria, Terrace Café, student dorms, etc. are cleaned and trash removed to standards. Establish and maintain cleaning schedules per shift and per building to ensure efficient use of time 30%
  2. Create and/or manage work orders using computer based (CMMS) work order system. Review incoming work orders and schedules for special events using the CMMS system, Institute calendars and set-up sheets. Determine and schedule labor and materials as required. 10%
  3. Audit employee work quality along with Maintenance Group Leaders to ensure departmental standards are being met and maintained. Prepare and provide weekly summarized reports to Divisional Director. 15%
  4. Supervise and schedule all grounds operations including mowing, weeding, edging, trimming shrubs and trees, snow and ice removal across campus as performed by staff or contractor. Maintain snow and ice removal logs documenting times/dates/locations, etc as required by insurance carrier. 15%
  5. Prepare and manage maintenance and grounds department budgets. Perform purchasing duties, prepare purchase orders and payment requests. Maintain adequate level of cleaning supplies, rock salt, custodial and grounds equipment. Manage contractual services as required (temporary cleaning services, waste removal services, etc) Manage RFP’s (requests for proposals) as authorized. 15%
  6. Staffing – maintain levels of staffing by hiring and training new staff, provide introductory and annual performance reviews, provide performance corrections and counseling as needed, work with Divisional Director and Human Resources for performance issues requiring written warnings, suspension, and involuntary terminations. Track work needs and hours to maintain salaries and overtime within budget, Track time off requests and benefit hours to ensure adequate levels of staffing are maintained. 10%
  7. Supervise all maintenance and repair of all departmental equipment and tools including maintenance truck, tractors, mowers, leaf blowers, hedge trimmers, snow removal equipment, utility vehicle, floor care machines, vacuum cleaners, etc). Prepare proposals for new equipment purchase for Divisional Director’s review and, if necessary, capital expenditure approval. 5%
  8. Perform other duties as assigned May respond to emergency situations as needed due to weather or other building emergency 0%

Education and Job-Related Experience
Required: Associate’s degree (Bachelors degree preferred) and/or 5 to 10 years of supervisory experience in Custodial, Grounds or Maintenance services. Working knowledge of cleaning, equipment and supplies typically found in Custodial Services. Knowledge of Grounds equipment and operation.
Computer and report writing skills including Microsoft office, CMMS (Computerized Maintenance Management System) based work order system
Must be highly organized and able to manage scheduling of multiple tasks.
Driver’s license required to operate MWPAI vehicles.
Must be able to climb ladders, kneel, stoop, bend, lift up to 50 lbs with or without assistance

Regular full time staff receive an excellent benefits package including health, dental, vision, group life, short term and long term disability and workers’ compensation insurances, vacation, sick and personal benefit time and paid holidays. Participation in our TIAA-CREF retirement plan begins after one year of service.

To Apply:
Call 315-797-0000, ext. 2242 to request an application or send cover letter/resume to:

Human Resources
Supervisor of Maintenance and Grounds Search
Munson-Williams-Proctor Arts Institute
310 Genesee Street, Utica, NY 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Counselor

Munson-Williams-Proctor Arts Institute is seeking a full time 12 month Counselor to provide individual and group counseling, educational outreach and programming to PrattMWP students (college freshman and sophomores), Pre-College Summer Program and to serve as a resource to faculty, school administration and student life staff in areas relating to college student mental health and well-being. Hours of work will vary between weekday, evening and some weekend hours to provide counseling services and programming to students. Assist with after-hours emergency calls for student crisis management.

Masters degree in counseling, clinical psychology, counseling in higher education or social work, experience with college student population, alcohol/drug counseling preferred. One to three years experience in college counseling environment desired. Applicant must possess NYS licensure or licensed in another state and be licensed-eligible in NYS (license must be granted within 12 months of employment).

Full time, exempt position with full benefits package including health, dental and vision insurances, group life, short – and long-term disability insurances, vacation, sick and personal benefit time and paid holidays. Participation in our TIAA-CREF retirement program begins after one year of service.

To Apply: Send cover letter, resume and contact information for three professional references to:

Human Resources
Munson-Williams-Proctor Arts Institute
Counselor Search
310 Genesee Street
Utica, New York 13502
(315) 797-0000, ext 2108 inquiries
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Security Guards

Multiple positions available for full time or relief (scheduled as needed) must be available to work all shifts, especially nights, weekends and holidays. Our security staff is required to respond in a professional and courteous manner to all interactions and to respond quickly with professional judgment during emergencies. Positions include Gallery Guards and Campus Security Guards/Dispatch Officers.

Gallery Guard – ensure safety and security of Institute visitors, staff, faculty, students, art collection and museum buildings by protecting against theft, vandalism and fire. Respond to visitor/staff needs and inquiries in a professional and courteous manner. Gallery hours are Tuesdays – Saturdays, 10 am to 5 pm, Friday night evening hours to 8:00 pm and Sundays 1 pm to 5 pm . Additional hours may be needed for special events on evenings and weekends.

Security Guard III - Perform campus patrol and dispatch responsibilities during each shift with inside and outside rounds of campus and buildings. Alternating at dispatch desk. Must be able to react appropriately and quickly in emergency situations. Investigate accidents and incidents and submit timely reports. Excellent interpersonal and telephone skills required. Must be able to operate communications equipment such as two-way radio, CCTV and security alarms. Ability to effectively communicate with staff, students, faculty and visitors an integral part of position. Previous experience as radio dispatcher/telephone operator preferred.

Qualifications – NYS Guard licensure required. Previous experience and familiarity with security equipment preferred but will train successful candidate. AAS degree in security related field desired.

Call for (315) 797-0000, extension 2242 for employment application

or

Send resume/cover letter to:
Human Resources
Munson-Williams-Proctor Arts Institute
Security Guard Search
310 Genesee Street
Utica, New York 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Director of Development

Reporting to the President and CEO, the ideal candidate will be a proven leader and visionary who creates an Institute-wide culture of philanthropy. He/she will formulate, implement, assess and coordinate innovative strategies for customized cultivation and stewardship that provide meaningful interaction with, and recognition of, prospective and existing sponsors, donors, members, alumni and students in support of Institute programs. These would include donor recognition, stewardship reporting, donor events and related communications that target donors at all levels of giving. The Director of Development will drive an effective and growing fundraising program; provide hands-on, day-to-day direction of development strategies that are forward thinking and elevate the Institute’s visibility and brand; and create a culture of relationship building that will last well into the Institute’s future

Areas of responsibility include membership, annual giving, major gifts, grant writing, alumni solicitation, fundraising events, and planned giving. The Director will set direction and oversee all advancement communications and work closely with the Trustees, Development Committee, President and CEO, and executive staff.

  • Overall responsibility for membership including the design, execution, and measurable goal-setting for customized and comprehensive strategies to convert visitors to members and to increase giving from current donors, sponsors and all levels of membership. Special attention should be focused on growing the Fountain Elms Society, the highest level of membership, as well as on strengthening the relationship with current and prospective donors
  • Determine with the Dean of the School of Art, Director of the Museum of Art, Director of Performing Arts, and other department heads the highest priority needs of each and develop targeted strategies to raise those funds for specific programs and initiatives with each administrative head, utilizing current and potential donors, may include grants, special events, direct or foundation solicitation, and corporate sponsorships. Works closely with the Director of Communications to ensure MWPAI brand and messaging are consisten
  • Design, implement and manage an Annual Fund campaign and annual PrattMWP alumni and parent solicitation
  • Set goals for and supervise the Membership Manager, part-time grant writer and part-time assistant; ensure regular contact with prospects and donors and timely correspondence
  • Design, implement, and manage a comprehensive planned giving program
  • Design, implement, and manage special member and fundraising events. Develop and monitor budgets for special events and other development initiatives
  • Attend Institute events regularly and also with invited guests to introduce them to our programs; act as MWPAI advocate throughout the community
  • Other related duties as required

Formal Education and Job-Related Experience
Well-qualified candidate will possess 5 to 7 years experience in the development field with preference for employment in museum or higher education environments.  BS or BA with preference for degrees in business, marketing, nonprofit leadership, public administration, arts administration, writing, or English. Persuasive writing, strong verbal communications and the ability to interact at the executive level are other key qualification. A familiarity with cultural/educational institution and a passion for the arts will be highly beneficial.

To Apply
Send a cover letter and resume to:
Jeanette R. Breish, Human Resources Director
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315)797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE

About Munson-Williams-Proctor Arts Institute
MWPAI is a dynamic arts center serving diverse audiences and advancing the appreciation, understanding, and enjoyment of the arts. MWPAI fulfills its mission through three program divisions: Museum of Art, School of Art, and Performing Arts. Founded in Utica, New York in 1919 and opened in 1936, MWPAI is named after three generations of family members who had a love for art and the fine collectables that were inspired by the creation of “an artistic, musical, and social center” with a commitment to this vibrant area in Upstate New York.

 


Human Resources Office Assistant

Provide assistance in busy HR office in recruitment/retention, staff benefits, employee event coordination, records retention, and payroll administration. AAS degree or certification and 1 to 3 years office experience. Previous experience in human resources or payroll preferred. Regular part time (20 hours per week), hiring rate of $12.54. Microsoft Office, and ability to work accurately with spreadsheets required.

To apply send a cover letter, resume, and three (3) professional references to:
HR Office Assistant Search
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315)797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE