Welcome to the MWPAI Human Resources Employment Opportunities section. The following information will assist you in applying for open positions at MWPAI.

Human Resources is located at 1212 State St. (corner of State Street and Kirkland Street). Our hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. We can be contacted at (315) 797-0000, ext. 2108 or 2141, by fax at (315) 797-7509 or by email to hrjobs@mwpai.org.

Application and Selection Process

Human Resources coordinates employment searches for open positions at MWPAI via internal and external employment announcements.  Human Resources receive application information and an acknowledgement card is sent to each applicant.  Application material is then forwarded to the hiring department for review. Candidate interviewing and selection is made by the hiring department with assistance from the Human Resources Office.

The application materials required for each open position vary and are described in the body of the position announcement. Please include all required information for consideration.

MWPAI performs a thorough background check, reference check, degree verification (when applicable), and medical exam (for certain positions) on the selected candidate post-offer, pre-hire and complies with all relevant state and federal laws on non-discrimination.

An Equal Opportunity/Affirmation Action Employer – MWPAI will not discriminate against any employee or qualified applicant for employment because of race, color, creed, religion, sex (including pregnancy and equal pay), national origin, sexual orientation, gender identity, genetic information, veteran or military status, disability, age or any other protected status under applicable law.


Supervisor of Maintenance and Grounds

Summary: Reporting to the Director of Facilities and Security, the Supervisor of Maintenance and Grounds is responsible for the assignment and supervision of the maintenance and grounds employees in maintaining the cleanliness and sanitation of buildings and public areas, meeting spaces, offices, classrooms, student cafeteria, Terrace Café, and student dorms, etc. as well as building entrances and Institute grounds.

Accountabilities:

  1. Supervise and schedule all custodial and grounds work for multiple shifts, working with Maintenance Group Leaders to ensure public areas, offices, classrooms, bathrooms, student cafeteria, Terrace Café, student dorms, etc. are cleaned and trash removed to standards. Establish and maintain cleaning schedules per shift and per building to ensure efficient use of time 30%
  2. Create and/or manage work orders using computer based (CMMS) work order system. Review incoming work orders and schedules for special events using the CMMS system, Institute calendars and set-up sheets. Determine and schedule labor and materials as required. 10%
  3. Audit employee work quality along with Maintenance Group Leaders to ensure departmental standards are being met and maintained. Prepare and provide weekly summarized reports to Divisional Director. 15%
  4. Supervise and schedule all grounds operations including mowing, weeding, edging, trimming shrubs and trees, snow and ice removal across campus as performed by staff or contractor. Maintain snow and ice removal logs documenting times/dates/locations, etc as required by insurance carrier. 15%
  5. Prepare and manage maintenance and grounds department budgets. Perform purchasing duties, prepare purchase orders and payment requests. Maintain adequate level of cleaning supplies, rock salt, custodial and grounds equipment. Manage contractual services as required (temporary cleaning services, waste removal services, etc) Manage RFP’s (requests for proposals) as authorized. 15%
  6. Staffing – maintain levels of staffing by hiring and training new staff, provide introductory and annual performance reviews, provide performance corrections and counseling as needed, work with Divisional Director and Human Resources for performance issues requiring written warnings, suspension, and involuntary terminations. Track work needs and hours to maintain salaries and overtime within budget, Track time off requests and benefit hours to ensure adequate levels of staffing are maintained. 10%
  7. Supervise all maintenance and repair of all departmental equipment and tools including maintenance truck, tractors, mowers, leaf blowers, hedge trimmers, snow removal equipment, utility vehicle, floor care machines, vacuum cleaners, etc). Prepare proposals for new equipment purchase for Divisional Director’s review and, if necessary, capital expenditure approval. 5%
  8. Perform other duties as assigned May respond to emergency situations as needed due to weather or other building emergency 0%

Education and Job-Related Experience
Required: Associate’s degree (Bachelors degree preferred) and/or 5 to 10 years of supervisory experience in Custodial, Grounds or Maintenance services. Working knowledge of cleaning, equipment and supplies typically found in Custodial Services. Knowledge of Grounds equipment and operation.
Computer and report writing skills including Microsoft office, CMMS (Computerized Maintenance Management System) based work order system
Must be highly organized and able to manage scheduling of multiple tasks.
Driver’s license required to operate MWPAI vehicles.
Must be able to climb ladders, kneel, stoop, bend, lift up to 50 lbs with or without assistance

Regular full time staff receive an excellent benefits package including health, dental, vision, group life, short term and long term disability and workers’ compensation insurances, vacation, sick and personal benefit time and paid holidays. Participation in our TIAA-CREF retirement plan begins after one year of service.

To Apply:
Call 315-797-0000, ext. 2242 to request an application or send cover letter/resume to:

Human Resources
Supervisor of Maintenance and Grounds Search
Munson-Williams-Proctor Arts Institute
310 Genesee Street, Utica, NY 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE

 


Counselor

Munson-Williams-Proctor Arts Institute is seeking a full time 12 month Counselor to provide individual and group counseling, educational outreach and programming to PrattMWP students (college freshman and sophomores), Pre-College Summer Program and to serve as a resource to faculty, school administration and student life staff in areas relating to college student mental health and well-being. Hours of work will vary between weekday, evening and some weekend hours to provide counseling services and programming to students. Assist with after-hours emergency calls for student crisis management.

Masters degree in counseling, clinical psychology, counseling in higher education or social work, experience with college student population, alcohol/drug counseling preferred. One to three years experience in college counseling environment desired. Applicant must possess NYS licensure or licensed in another state and be licensed-eligible in NYS (license must be granted within 12 months of employment).

Full time, exempt position with full benefits package including health, dental and vision insurances, group life, short – and long-term disability insurances, vacation, sick and personal benefit time and paid holidays. Participation in our TIAA-CREF retirement program begins after one year of service.

To Apply: Send cover letter, resume and contact information for three professional references to:

Human Resources
Munson-Williams-Proctor Arts Institute
Counselor Search
310 Genesee Street
Utica, New York 13502
(315) 797-0000, ext 2108 inquiries
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Security Guards

Multiple positions available for full time or relief (scheduled as needed) must be available to work all shifts, especially nights, weekends and holidays. Our security staff is required to respond in a professional and courteous manner to all interactions and to respond quickly with professional judgment during emergencies. Positions include Gallery Guards and Campus Security Guards/Dispatch Officers.

Gallery Guard – ensure safety and security of Institute visitors, staff, faculty, students, art collection and museum buildings by protecting against theft, vandalism and fire. Respond to visitor/staff needs and inquiries in a professional and courteous manner. Gallery hours are Tuesdays – Saturdays, 10 am to 5 pm, Friday night evening hours to 8:00 pm and Sundays 1 pm to 5 pm . Additional hours may be needed for special events on evenings and weekends.

Security Guard III - Perform campus patrol and dispatch responsibilities during each shift with inside and outside rounds of campus and buildings. Alternating at dispatch desk. Must be able to react appropriately and quickly in emergency situations. Investigate accidents and incidents and submit timely reports. Excellent interpersonal and telephone skills required. Must be able to operate communications equipment such as two-way radio, CCTV and security alarms. Ability to effectively communicate with staff, students, faculty and visitors an integral part of position. Previous experience as radio dispatcher/telephone operator preferred.

Qualifications – NYS Guard licensure required. Previous experience and familiarity with security equipment preferred but will train successful candidate. AAS degree in security related field desired.

Call for (315) 797-0000, extension 2242 for employment application

or

Send resume/cover letter to:
Human Resources
Munson-Williams-Proctor Arts Institute
Security Guard Search
310 Genesee Street
Utica, New York 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Director of Development

Reporting to the President and CEO, the ideal candidate will be a proven leader and visionary who creates an Institute-wide culture of philanthropy. He/she will formulate, implement, assess and coordinate innovative strategies for customized cultivation and stewardship that provide meaningful interaction with, and recognition of, prospective and existing sponsors, donors, members, alumni and students in support of Institute programs. These would include donor recognition, stewardship reporting, donor events and related communications that target donors at all levels of giving. The Director of Development will drive an effective and growing fundraising program; provide hands-on, day-to-day direction of development strategies that are forward thinking and elevate the Institute’s visibility and brand; and create a culture of relationship building that will last well into the Institute’s future

Areas of responsibility include membership, annual giving, major gifts, grant writing, alumni solicitation, fundraising events, and planned giving. The Director will set direction and oversee all advancement communications and work closely with the Trustees, Development Committee, President and CEO, and executive staff.

  • Overall responsibility for membership including the design, execution, and measurable goal-setting for customized and comprehensive strategies to convert visitors to members and to increase giving from current donors, sponsors and all levels of membership. Special attention should be focused on growing the Fountain Elms Society, the highest level of membership, as well as on strengthening the relationship with current and prospective donors
  • Determine with the Dean of the School of Art, Director of the Museum of Art, Director of Performing Arts, and other department heads the highest priority needs of each and develop targeted strategies to raise those funds for specific programs and initiatives with each administrative head, utilizing current and potential donors, may include grants, special events, direct or foundation solicitation, and corporate sponsorships. Works closely with the Director of Communications to ensure MWPAI brand and messaging are consisten
  • Design, implement and manage an Annual Fund campaign and annual PrattMWP alumni and parent solicitation
  • Set goals for and supervise the Membership Manager, part-time grant writer and part-time assistant; ensure regular contact with prospects and donors and timely correspondence
  • Design, implement, and manage a comprehensive planned giving program
  • Design, implement, and manage special member and fundraising events. Develop and monitor budgets for special events and other development initiatives
  • Attend Institute events regularly and also with invited guests to introduce them to our programs; act as MWPAI advocate throughout the community
  • Other related duties as required

Formal Education and Job-Related Experience
Well-qualified candidate will possess 5 to 7 years experience in the development field with preference for employment in museum or higher education environments.  BS or BA with preference for degrees in business, marketing, nonprofit leadership, public administration, arts administration, writing, or English. Persuasive writing, strong verbal communications and the ability to interact at the executive level are other key qualification. A familiarity with cultural/educational institution and a passion for the arts will be highly beneficial.

To Apply
Send a cover letter and resume to:
Jeanette R. Breish, Human Resources Director
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315)797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE

About Munson-Williams-Proctor Arts Institute
MWPAI is a dynamic arts center serving diverse audiences and advancing the appreciation, understanding, and enjoyment of the arts. MWPAI fulfills its mission through three program divisions: Museum of Art, School of Art, and Performing Arts. Founded in Utica, New York in 1919 and opened in 1936, MWPAI is named after three generations of family members who had a love for art and the fine collectables that were inspired by the creation of “an artistic, musical, and social center” with a commitment to this vibrant area in Upstate New York.

 


Human Resources Office Assistant

Provide assistance in busy HR office in recruitment/retention, staff benefits, employee event coordination, records retention, and payroll administration. AAS degree or certification and 1 to 3 years office experience. Previous experience in human resources or payroll preferred. Regular part time (20 hours per week), hiring rate of $12.54. Microsoft Office, and ability to work accurately with spreadsheets required.

To apply send a cover letter, resume, and three (3) professional references to:
HR Office Assistant Search
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315)797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Retail Operations Associate (Part time hours)

Provide exceptional customer service to students of the School of Art Campus Store, and patrons of the Museum Shop at Munson-Williams-Proctor Arts Institute.
Assist in the day to day store operations by:

  • Become familiar with MWPAI classes, exhibitions, events, performances to best serve customer needs
  • Greet and assist customers in a timely manner. Being responsive to customer’s needs
  • Operate POS cash register for sales, returns, credits and voids, and ticket sales
  • Perform open/close duties and process and pricing of merchandise as per departmental procedures
  • Maintain retail displays, store inventory levels and shop appearance to ensure positive customer experience
  • Perform other duties as assigned

Qualifications: Ability to engage patrons and students in a friendly and enthusiastic manner. Two years experience in a retail setting, preferably a specialty art, bookstore or museum. Art background especially critical to assist students with selection of paints, brushes, and other materials. Physical requirements include lifting, bending, standing, carrying merchandise and occasionally move heavy cartons.

Hiring rate: $10.40 hourly. Hours vary to provide coverage during academic year and summer session in Campus Store with some additional hours to cover some evening or weekend events. Peak periods for retail operations include holiday shopping season, summer arts festival, PrattMWP student orientation and events, and other MWPAI events.

Call for (315) 797-0000, extension 2242 for employment application
or
Send resume/cover letter to:

Retail Operations Search
Munson-Williams-Proctor Arts Institute
310 Genesee Street
Utica, New York 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Security Guards (Relief)

Relief (scheduled as needed) must be available to work all shifts, especially nights, weekends and holidays. Our security staff is required to respond in a professional and courteous manner to all interactions and to respond quickly with professional judgment during emergencies.

Security Guard III (Relief) - Perform campus patrol and dispatch responsibilities during each shift with inside and outside rounds of campus and buildings. Alternating at dispatch desk. Must be able to react appropriately and quickly in emergency situations. Investigate accidents and incidents and submit timely reports. Excellent interpersonal and telephone skills required. Must be able to operate communications equipment such as two-way radio, CCTV and security alarms. Ability to effectively communicate with staff, students, faculty and visitors an integral part of position. Previous experience as radio dispatcher/telephone operator preferred.

Qualifications – NYS Guard licensure required. Previous experience and familiarity with security equipment preferred but will train successful candidate. AAS degree in security related field desired.

Send resume/cover letter to:

Security Guard Search
Munson-Williams-Proctor Arts Institute
310 Genesee Street
Utica, New York 13502
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE


Curator of 19th-Century American Art

Job Description
The Museum of Art, Munson-Williams Proctor Arts Institute (MWPAI) in Utica, New York, seeks a dynamic and imaginative Curator of 19th-century American Art who has a commitment to scholarship and public engagement.

The Curator, who will direct the development of the 19th-century art collection, will organize collection-based exhibitions with corresponding writing for all types of related publications. The Curator will contribute to the development of creative programming and strategies for visitor engagement related to the collection, and oversee incoming loan exhibitions and outgoing traveling exhibitions.

The position reports to the director and is a member of a collaborative senior leadership team. The work of the Curator will foster regional and national recognition of the collection and inspire museum visitors.

Responsibilities include:

  • Plan and execute exhibitions based on the permanent collection
  • Oversee the installation and related activities of incoming loan exhibitions
  • Develop exhibitions based on original research
  • Strategize for collections development; research and propose acquisitions and deaccessions; identify conservation needs and work with an outside conservation laboratory
  • Oversee and conduct research on the collection
  • Collaborate with registrarial staff on collection management
  • Collaborate with education staff to develop public programs and innovative interpretation for visitor engagement
  • Write and edit texts that appeal to a broad range of Museum visitors and appear in various Museum publications
  • Develop and implement approved departmental and curatorial project budgets
  • Present gallery talks, formal lectures, contribute to docent training, and represent the Museum to the public and press
  • Work with development staff on fundraising and grant writing; actively cultivate relationships with museum patrons and potential donors, sponsors, and collectors

Job Requirements:
The Curator will work closely and collaboratively with the Director, Curator of Modern and Contemporary Art, Museum education staff, and other leading staff members.

  • Master’s degree in art history or related humanities discipline is required. Ph.D. is preferred
  • Demonstrated expertise in 19th-century American painting; additional background in 19th-centry American decorative arts is preferred
  • Five years minimum of progressively responsible experience in an art museum or other appropriate arts institution, including exhibition development
  • Demonstrated scholarly achievement, including original research
  • Ability to plan, organize, and implement complex tasks with attention to detail, meet targeted goals, and work within strict deadlines
  • Ability to develop and maintain effective working relationships
  • Strong ability to communicate clearly and effectively, orally and in writing, with a variety of audiences

Chartered in 1919 and opened in 1936, MWPAI is named for its founding family. MWPAI has three divisions—Museum of Art, School of Art (including community classes and the PrattMWP program associated with Pratt Institute, Brooklyn), and Performing Arts. The Museum is one of only four in the U.S. associated with a nationally accredited art school.

The 19th-century American painting collection has great strengths in artists of the Hudson River School and is known for the original series of four allegorical paintings, The Voyage of Life, by Thomas Cole. The collection also features stellar paintings by John S. Copley, Gilbert Stuart, James and Raphael Peale, John F. Quidor, Frederic Church, Asher B. Durand, William Harnett, William Merritt Chase, Sanford Gifford, Childe Hassam, and many others. Regional scenes in the collection include works by Thomas Hicks, Tompkins H. Matteson, M.E.D. Brown, Alexander Wyant, Arthur F. Tait, Thomas Doughty, Louis R. Mignot, and others. The decorative arts collection is recognized for its objects by prominent cabinetmakers and silversmiths such as Anthony Quervelle, John Henry Belter, Herter Brothers, Daniel Pabst, Louis C. Tiffany, and Tiffany & Co.

To apply send a cover letter, resume, and three (3) professional references to:
Jeanette R. Breish, Human Resources Director
Munson-Williams-Proctor Arts Institute
310 Genesee Street Utica, NY 13502
(315)797-0000 ext. 2108
Fax: (315) 797-7509
Email: hrjobs@mwpai.org

EOE